Checking the mileage rates for 2023? This article discusses each of the standard mileage rates for 2023 and how they apply. The Internal Revenue Service recently announced the inflation-adjusted 2023 optional standard mileage rates. These rates are used to calculate the deductible costs of operating an automobile for business, charitable, medical or moving purposes.
Beginning on Jan. 1, 2023, the standard mileage rates for 2023 are:
- 65.5 cents per mile for business miles driven. This includes a 28-cent-per-mile allocation for depreciation and is up from 62.5 cents for the last half of 2022;
- 22 cents per mile driven for medical or moving purposes unchanged from the last half of 2022; and
- 14 cents per mile driven in service of charitable organizations.
These rates encompass the use of a car (or a van, pickup or panel truck).
Business standard mileage rate for 2023
The business standard mileage rate is based on an annual study of the fixed and variable costs of operating an automobile. The rate for medical and moving purposes is based on the variable costs as determined by the same study. The rate for using an automobile while performing services for a charitable organization is statutorily set. This means it can only be changed by Congressional action. This rate has been 14 cents per mile for over 20 years.
Important Consideration: The 2023 rates are based on 2022 fuel costs.
Due to the volatility of gas prices, it may be appropriate to consider switching to the actual expense method for 2023. Or at least keeping track of the actual expenses, including fuel costs, repairs, maintenance, etc., so that that option is available for 2023.
Taxpayers always have the option of calculating the actual costs of using their vehicle for business rather than using the standard mileage rates. In addition to the volatile fuel prices, the bonus depreciation as well as increased depreciation limitations for passenger autos may make using the actual expense method worthwhile during the first year a vehicle is placed in business service.
However, the standard mileage rates cannot be used if you have used the actual method in previous years. (See using Sec. 179, bonus depreciation and/or MACRS depreciation). This rule is applied on a vehicle-by-vehicle basis. In addition, the business standard mileage rate cannot be used for any vehicle used for hire or for more than four vehicles simultaneously.
Employer Reimbursement
When employers reimburse employees for business-related car expenses using the standard mileage allowance method for each substantiated employment-connected business mile, the reimbursement is tax-free if the employee substantiates to the employer the time, place, mileage and purpose of employment-connected business travel.
The Tax Cuts and Jobs Act eliminated employee business expenses as an itemized deduction, effective for 2018 through 2025. Therefore, during these years employees may not take a deduction on their federal returns for unreimbursed employment-related use of their autos, light trucks or vans.
Faster Write-Offs for Heavy Sport Utility Vehicles (SUVs)
Many of today’s SUVs weigh more than 6,000 pounds and are therefore not subject to the limit rules on luxury auto depreciation; taxpayers with these vehicles can utilize both the Section 179 expense deduction (up to a maximum of $28,900 in 2023) and the bonus depreciation (the Section 179 deduction must be applied before the bonus depreciation) to produce a sizable first-year tax deduction. However, the vehicle cannot exceed a gross unloaded vehicle weight of 14,000 pounds.
Caution: Business autos are 5-year class life property. If the taxpayer subsequently disposes of the vehicle before the end of the 5-year period, as many do, a portion of the Section 179 expense deduction will be recaptured. This then must be added back to the taxpayer’s income (SE income for self-employed individuals). The future ramifications of deducting all or a significant portion of the vehicle’s cost using Section 179 should be considered.
Questions related to the best methods of deducting the business use of your vehicle or the documentation required? Please give this office a call.
Planning On Buying a New Electric Vehicle for the Tax Credit? Read This First!
